The production paperwork app for film crew
FilmInvoice
FilmInvoice helps union and non-union crew manage timecards, invoices, payment paperwork, and production details in real time — with the details that affect pay tracked automatically, and the finished paperwork ready before you leave set.
Why FilmInvoice
Built for the realities of set work
Production days change constantly. Rates shift, penalties hit, kit gets added, mileage stacks up, and the paperwork usually waits until the very end. FilmInvoice keeps the day current as it happens, so by wrap your timecard or invoice is already prepared — accurate, professional, and ready to send.
Real-time timecards and invoices
Track the work as the day unfolds. By the time you wrap, the paperwork is already built and ready for review.
Automatic pay-detail tracking
Overtime, meal penalties, kit rentals, mileage, per diem, and other production-specific details are accounted for as part of the day, so the numbers reflect the work you actually did.
Union and non-union support
Whether the job runs through payroll, direct invoicing, or a mix of both, FilmInvoice is designed to support the way crew actually work across productions.
Voice and chat input
Add hours, rates, kit, penalties, and client details naturally by voice or chat. FilmInvoice turns working information into finished paperwork without the usual administrative friction.
Professional PDFs and payment emails
Generate polished, professional paperwork instantly. Attach your W-9 when needed, include ACH details, draft the email automatically, and send the full package directly from your phone.
Payment tracking
See what has been sent, what remains outstanding, what is overdue, and what has been paid — all in one place.
How it works
From wrap to sent
Keep the day current
Log hours, meals, rates, kit, mileage, per diem, and production details in real time, while the work is still happening.
Review the finished paperwork
By the end of the day, your timecard or invoice is already assembled with the correct line items, attachments, and payment information.
Send it and move on
Your PDF, W-9, ACH details, and payment email are ready to go. Send the package before you leave set and keep track of what happens after.
Beyond paperwork
More than invoicing
FilmInvoice is not only about sending paperwork. It also gives you a better way to manage the clients, contacts, crew, and production context around the job.
Client and location ratings
See community insight on payment speed, set conditions, and real-world experiences before you commit to the next job.
Crew coordination
Keep track of who is on the job, share updates, and stay aligned with your department from the same system you use for paperwork.
Production contact management
Maintain production companies, coordinators, payroll contacts, AP contacts, billing emails, addresses, and notes in one place so every new job is easier to set up and easier to follow through on.
Client history and tracking
Keep a record of who you have worked for, what is still outstanding, and how each client tends to operate over time.
Designed for production, not office admin
Most paperwork tools were built for desk work. FilmInvoice was built for set days — long hours, changing details, and the need to get everything out quickly and correctly.
That includes
“I used to spend 45 minutes after wrap doing invoice math in a spreadsheet. Now the timecard and invoice are done before I get to my car.”
Pricing
Free to coordinate. Pro to get paid.
Crew
Free
Stay connected and coordinated on set.
- See call times, locations, and who’s on the job
- Simple day logging for call, working, meal, and wrap
- Share updates and set photos in Crew Notes
- Call or text anyone on the crew list
- Crew profile with your photo, position, and contact info
Pro
Everything in Crew, plus the tools that actually get the paperwork out.
- IATSE and non-union pay rules — OT tiers, golden time, meal penalties
- Meal penalty detection with push alerts
- Timecards and invoices built from the workday you logged
- W-9 and ACH details included when needed
- Payment email drafted and sent in one tap
- Voice and chat assistant for hands-free workflow
- Client and production contact management
- Payment tracking dashboard
Less than one set lunch a month — and this one is a business expense.
A better way to close out the day
FilmInvoice helps crew get the paperwork out faster, stay organized, and keep money and details from slipping through the cracks.
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